Regular tasks

Administrative Support: Perform various administrative tasks such as managing correspondence, handling incoming calls and emails, scheduling meetings, preparing reports, and maintaining office records and files.

Office Operations: Oversee day-to-day office operations and ensure all office equipment and supplies are well-stocked and maintained. Coordinate with vendors and service providers for office maintenance, repairs, and supplies

Facilities Management: Ensure a clean, safe, and organized office environment. Coordinate with facility management and address any issues related to maintenance, security, and health and safety regulations.

Communication: Serve as a point of contact for employees, clients, and visitors. Maintain a professional and welcoming atmosphere by greeting visitors, answering inquiries, and directing phone calls and messages to the appropriate staff members.

Event Coordination: Assist in the planning and coordination of office events, meetings, conferences, and other activities. This may involve arranging logistics, booking venues, coordinating with external vendors, and preparing materials.

Travel Coordination: Assist with travel arrangements for employees, including booking flights, accommodations, and transportation. Process travel expenses and ensure compliance with company policies.

Office Supplies and Inventory: Monitor office supply levels, place orders, and manage inventory. Ensure necessary supplies are available and coordinate with vendors for timely delivery.

Document Management: Organize and maintain office documents, records, and files. Implement effective filing systems and ensure documents are easily accessible to authorized personnel.

Team Support: Collaborate with other administrative staff and provide support as needed. Assist with onboarding new employees, coordinating team activities, and facilitating internal communication.

Ad hoc Tasks: Undertake additional tasks and projects as assigned by the management team. This may include conducting research, preparing presentations, and assisting with special initiatives.

Skills and competencies: 

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience in an administrative or office support role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Italian and English 
• Proficient in using office software (e.g., MS Office Suite) and basic knowledge of office equipment and systems.
• Attention to detail and ability to prioritize tasks effectively.
• Problem-solving skills and ability to work independently.
• Professionalism, reliability, and a positive attitude.